In every profit and non-profit organizations communication is necessary for its smooth functioning. There are different types of communication such as interpersonal communication and mass communication. Communication with external target audience is mass communication that is done through all those means that can influence, persuade and encourage them to help you in the functioning of organization. Internally different means such as emails, letters, generals and business memos are used for communications. A professional memo is formal message that is written in conventional and standard form. Usually it is written to target organization.
Memo is short form of Memorandum, often used format of company letters, notifications and other work related forms of communication. It can be tricky to write a memo efficiently but some guidelines and specific format of memo can be best guide for writer. Professional memo is a formal message and addressed those members of an organization who can fulfill your specific needs. Writer writes the professional memo and sends it with expectation of response so that he can take proper decision on specific problem. Business memos serve for several other purposes also such as you can state your problem for help; you can request for specific action, you can explain policies, instructions and guidelines of your organizations. Moreover, it is always very easy to produce quality and professional memos using ready made and free memo template available online.
These are very beneficial and important to invite people to attend meetings, conferences. You can give any kind of clarification through memo and can send your feedback too. In short business memo will save your lots of time and provide you great opportunity for oral discussion. Professional memo is used for following purposes:
- To convey information.
- Inform concerned people about decision.
- To make requests.
- Issue orders and instructions.
- To provide response.
- To provide useful suggestions.
- Present informal report.
- Solve problems.
- Used as reference in future.
Professional memos should be concise and have unity in theme and clarity. The memo is usually divided into five categories such as heading, date, name and designation of recipient, name and designation of sender and topic of the memo followed by the message. It is very easy to understand the importance of professional memo because every business organization needs it. It serves as a bridge between two organizations. You can request some help officially through memo because it is an official way to take some help. In the response of memo, you will surely get prompt response. It is necessary to keep a copy of professional memo for your business record because it will be helpful for you in future.