The word memorandum is derived from a Latin phrases “memorandum.” which means “It must be remembered that“. The memorandum, as the name suggest is an aid to memory of the reader. Therefore it is a communication document used for the notification purpose or inquiring the information in an office. It can be written on any of the format or sometime in a particular format specified by the organization or institute. According to law a memorandum is a written set of terms and conditions of a contract or operation with a free approval of acceptance from both parties. The most important purpose of a memorandum in office is to make a decision or to support a decision or to help sometimes manipulate without any over-pressure the decision making authority for a better decision to solve the particular problem. A memorandum is written from the head of the department. The memorandum is a very useful tool inside an organization or institute for to communicate on different levels and for different reasons. On the inside it performs the similar task as correspondence letters do in outer communication in an organization or institute. The office memorandum is written in an objective tone.
Memos have an important benefit in those situations when the verbal or electronic messages are unable to fulfill the requirement. As the communication instrument of the policy analysis procedure, the memorandum should present a logical outline of a policy problem; categorize different policy options for tackle the problem, coherent opposing point of view and advocate a recommended option. The usual configuration for a memorandum contains an explanation of the planned policy; related background information; a discussion of key contemplations and a summary of opinions for and against the policy and a suggested conclusion. Memorandum normally used for briefings, report writing or to indicate the instructions and several kinds of communication which may call the internal communication this is much apparent rather than other means like telephonic or e-mails. It must include the To, From, Date, Subject, Message and signature sections. Memorandum is a best practice to determine the responsibility, clear up inconsistencies and collect the needed information. The inter office memorandum is developed to save the time so the formalities of an inside address; salutation and complimentary close are omitted. Otherwise, however, office memos and letter have a great deal in common. A memorandum might be sent to seniors, super seniors or from seniors to the juniors or any other side within an organization it all depends on the internal mail system of the organization.
Memorandum is a best practice to notify the officials by inter-office mail because it is a written record of the notification, and is helpful to keep the record of all the notifications of the department or organization. The memorandums are the best solution to write a persuasive or bad news rather than take a direct approach. Due short text it is easy for the reader to understand the matter stated and is better for the required response. The memorandum allows the reader to see the reasoning that leads or supports to the idea you are conveying. The inclusion of significant facts including the history of the matter and attachments to the memorandum helps to find out the proper solution or action for the problem stated. The memorandum accounts the agreement of the first subscribers to form a company in the legal permission to be converted into members and, in the case of a company with the intention of is to cover a share capital, to take at least one share each.