Although email got popularity in world of communication as being a rapid way of communication that can transfer even documents along with your message but the fax is still being considered and used as an effective means of communication in business world. It is because people have to make phone call to get information whether email has sent or not but in case of fax receiver is informed about the possession of fax by receiving device when fax reached the destination. Fax cover sheet is the very first page that appears when fax reached the destination device so it should represent a good professional approach to the receiver. A cover sheet should be simple having necessary information relevant to the message, sender and receiver. Mostly it is recommended to make a simple as do not use heavy images on cover sheet or sometimes blank cover sheet for your faxes that can be reused in sending faxes to different persons or companies. This cover sheet must contain the following information.
- Company logo
- Company name, address and contact numbers for instance phone number and fax number
- Name of receiver, institute name, designation and fax No
- Name of person sending fax
- Date and time of sending
- Telephone No and Fax No
- Detail of documents attached with fax
- File name and ID number, number of documents and pages included
- Remarks about message or documents can be added
Use of fax cover sheet template with faxes is optional, if included it ensures that recipient is aware of that who has sent the fax, what is enclose, who is the concerned person to deal that fax and what are other important information. To take account of above types of information different formats can be adopted; you may get a ready made template from internet or can create your own unique cover sheet by getting ideas from available template. In business faxes cover sheets are of great importance that these have a summary of fax contents that helps a lot in not only management of faxes but also in case of correspondence to them accordingly. A follow up of communication through faxes can also be administered in cover sheets included in business faxes. The most important part of cover sheet contains company address and company logo. While using an image as company logo on fax cover sheet makes it sure that it can be sent in black and white colors without any distortion. Its resolution should be appropriate on letter head; company address must be in format that is used on envelops for letters but should comprises of telephone and fax No. along with address. In your fax cover sheet you may include some special indications about fax whether it is confidential or public; helping lines can be added in case of any problem with fax delivery, emergency Nos. can be specified to contact in case of any misconduct or ill services. You can download more fax templates here.